# User templates for Gmail

Yoxel templates allow administrators to setup team wide sync configurations. Multiple templates can be configured to support groups of users with different sync requirements. With the templates in place new users just have to authorize Yoxel to access their Teamwork and Gmail accounts, all sync rules will be pre-configured for them automatically.

### Accessing Yoxel templates

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Templates are accessible only by Teamwork administrators. To access Yoxel templates navigate to the Yoxel Sync page and click the **template** icon:

<figure><img src="https://774227012-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmUD45KZvPspVnGWXfrft%2Fuploads%2FdhrDd9Hr3Bq7o31U5SIC%2Fimage.png?alt=media&#x26;token=3008e699-790c-44bd-9f27-747689e2ec01" alt=""><figcaption></figcaption></figure>

### Multiple templates

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Yoxel allows administrators to setup multiple templates. To create additional templates please select the **"Create template"** option in the template dropdown.

### Teamwork service setup

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Once in the template setup wizard the Teamwork service is automatically pre-populated based on the current Teamwork company profile. \
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Administrators need to expand the Teamwork service and select if they would like users to sync Calendar and/or Tasks. Make sure that the Teamwork service is set to Active.\
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\&#xNAN;**“Lock user settings”** option will lock user-level service settings. Users will not be able to change the sync rules. For example, if an administrator enabled Yoxel to sync only calendars and locked Teamwork service, a user would not be able to start task synchronization.

### Gmail service setup

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To set Gmail service, administrators need to:\
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1\. Choose G Suite in the “**Add service”** drop down menu

<figure><img src="https://774227012-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmUD45KZvPspVnGWXfrft%2Fuploads%2FuPGNBhvTmlgyKke3cTvM%2Fimage.png?alt=media&#x26;token=d254db83-3f01-441e-8c9e-7f829878de36" alt="" width="375"><figcaption></figcaption></figure>

2\. Specify how the G Suite service should be named in the Yoxel Sync app instance by entering the name in the **"Display name"** field.

<figure><img src="https://774227012-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmUD45KZvPspVnGWXfrft%2Fuploads%2FNY1WTvcl7ZopAS3vzi6t%2Fimage.png?alt=media&#x26;token=d53fb9c7-acb3-42e2-ac55-ac38494e38bc" alt=""><figcaption></figcaption></figure>

3\. Specify Google Apps domains that users use. Only the users with emails from these domains will be allowed to use the service.\
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4\. To finalize the G Suite service setup administrators need to select if they would like their users to sync Calendar and/or Tasks. **“Lock user settings”** option will lock user-level service settings. Users will not be able to change the sync rules. For example, if an administrator enabled Yoxel to sync only calendars and locks the G Suite service, a user will not be able to start task synchronization.\
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The next step is to save changes by clicking the **Save** button and then to proceed to setting up sync rules by clicking **Go to step 2 >** button.

### Sync rules setup

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Administrators are able to preset each sync rule

<figure><img src="https://774227012-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmUD45KZvPspVnGWXfrft%2Fuploads%2F67O5VwROwKy8VddmCd1B%2Fimage.png?alt=media&#x26;token=c27997ab-1189-4417-a214-214501a21ef3" alt=""><figcaption></figcaption></figure>

&#x20;   Learn more about [Calendar sync rules for Gmail](https://helpdocs.yoxel.com/teamwork/yoxel-for-gmail/calendar-sync-rules-for-gmail).\
&#x20;   Learn more about [Task sync rules for Gmail](https://helpdocs.yoxel.com/teamwork/yoxel-for-gmail/task-sync-rules-for-gmail).<br>

After you are done with the sync rule setup proceed by clicking on the **"Publish template"** button. Admins will be able to modify the rules after they are published by navigating to each rule and expanding each section.